Stuff Dealers Need to Know

Dealers time table

Thursday 12:00 pm  approx – 6pm Load in
Fri. – Sat 7 – 10am open  for set up,  10:00 to 6:00pm  open for business

Sun 9-10 am open for setup 10:00 to approx. 3:59 open for business
Break down 4 pm Sunday

A few words about California State Sales Tax laws. If you do not already have a Seller’s Permit, and either aren’t selling Exempt Property or your sales aren’t exempt Occasional Sales, then you must obtain a Temporary Seller’s Permit. You will not be permitted to set up at the convention without the required Permit. After the convention, you may be required to file a Sales Tax Return with appropriate attached forms. Copies of any of the aforementioned forms may be found at http://www.boe.ca.gov/info/reg.htm. If you have any questions in this regard, contact your local office of the California State Board of Equalization (as listed in the front of your White Pages).

To apply for sales space at Loscon 37, please fill out and return the enclosed Dealers Registration Form, appropriate tax form(s) and your check, made payable to Loscon 37, to the address on the bottom of the Dealers Room Contract. Please note that, to ensure priority consideration, your documents must be received by January 31, 2010. After that time, if space is still available, a further mailing will go out to other interested dealers. Questions and comments may be directed to:

Loscon 37 Dealers Room Coordinator

C/O LASFS

11513 Burbank Blvd

North Hollywood, CA 91601

(818) 760-9234 Leave message

LOSCON 37


Dear Dealer,

LosCon 37 is now accepting applications for sales space in our Dealers Room. The dates are set for November 26-28, 2010. Once again we will be at the LAX Marriott Hotel. You must submit a written application to reserve space and payment in full to guarantee availability.

The first table is $100 and includes one membership. Additional tables are $75 and do not include an additional membership. The current rate for additional memberships may be found at the Loscon 37 web site. Since table space is limited we are initially limiting tables to two per dealer. Space is allocated on a first come, first served basis. Please review the attached Dealers Room Contract for additional information.

A few words about California State Sales Tax laws. If you do not already have a Seller’s Permit, and either aren’t selling Exempt Property or your sales aren’t exempt Occasional Sales, then you must obtain a Temporary Seller’s Permit. You will not be permitted to set up at the convention without the required Permit. After the convention, you may be required to file a Sales Tax Return with appropriate attached forms. Copies of any of the aforementioned forms may be found at http://www.boe.ca.gov/info/reg.htm. If you have any questions in this regard, contact your local office of the California State Board of Equalization (as listed in the front of your White Pages).

To apply for sales space at Loscon 37, please fill out and return the enclosed Dealers Registration Form, appropriate tax form(s) and your check, made payable to Loscon 37, to the address on the bottom of the Dealers Room Contract. Please note that, to ensure priority consideration, your documents must be received by January 31, 2010. After that time, if space is still available, a further mailing will go out to other interested dealers. Questions and comments may be directed to:

Loscon 37 Dealers Room Coordinator

C/O LASFS

11513 Burbank Blvd

North Hollywood, CA 91601

(818) 760-9234 Leave message

LOSCON 37 DEALERS ROOM CONTRACT

November 26-28, 2010

Loscon 37 Dealers Room spaces may be purchased under the following guidelines:

l $100 for the first space. This fee includes one full membership. One 6’ table will be provided.

l $75 for the second space. One 6’ table will be provided (Note: This does not include an additional membership).

l IF AVAILABLE, additional spaces may be purchased at $75 each.

l Additional memberships may be purchased at the Current Membership rate on the date of purchase.

IMPORTANT NOTE – Dealers will initially be limited to two 6’ x 6’ spaces (2 tables). Although we will try, we can not guarantee meeting special requests. Based on availability, dealers may be able to purchase additional spaces. The Committee may not know about availability of additional spaces until sometime after September 2010.

There is a line on the sign up form for additional spaces wanted. Dealers will be placed on a waiting list for the additional spaces by date of receipt and will be notified if and when they are available.

Dealers will be required to pay for their initial spaces, but will not be required to pay for the additional spaces until they are notified that they are available. Payment for additional spaces is due within a maximum of 10 calendar days after the dealer is notified of availability.

l Loscon 37 will provide one 6’ table, with 2 chairs and cover cloths per space.

l Loscon 37 is not required to provide anything else. However, if available, a limited number of power cords and fastening materials may be borrowed on-site. We will try to meet special requests as noted on the application, but can not guarantee to do so or to assign a specific space or location.

l Dealers agree to use assigned space for sale or exhibit of material that is of a science fiction, fantasy, gaming or other “fannish” nature.

l Dealers agree that they have legal title to material offered for sale and are responsible for ensuring that the material is in compliance with all State and Federal laws, regulations and ordinances in force at the site of and at all times during the convention.

l Dealers agree that they are self-insured.

l Dealers agree that all merchandise sold is to be as represented and that all appraisals made by dealers are to be made at their own risk.

l Dealers must have a current California Resale Number.

l Dealers are strongly urged to be ready to open when the room opens, and to maintain their spaces until the room closes each day of the convention.

Dealers Room hours are expected to be 11:00 am – 6:00 pm Friday; 10:00am – 6:00pm Saturday; and 10:00 am – 5:00 pm Sunday.

Set-up for the room will be 3:00 pm – 8:00 pm Thursday, November 25, 2010. Dealers will also have entry no later than 9:00 am on Friday, November 26, 2010.

For questions, please contact us c/o LASFS, 11513 Burbank Blvd., N. Hollywood, CA 91601 attn: Loscon 37 or via email at info@Loscon.org. Reference Loscon 37 in the subject line.

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